Privacy Policy

Who we are

Our website address is: http://lotusroom.org.

What personal data we collect and why we collect it

Comments

When visitors leave comments on the site we collect the data shown in the comments form, and also the visitor’s IP address and browser user agent string to help spam detection.

An anonymized string created from your email address (also called a hash) may be provided to the Gravatar service to see if you are using it. The Gravatar service privacy policy is available here: https://automattic.com/privacy/. After approval of your comment, your profile picture is visible to the public in the context of your comment.

Content commenting services allow Users to make and publish their comments on the contents of this Application.
Depending on the settings chosen by the Owner, Users may also leave anonymous comments. If there is an email address among the Personal Data provided by the User, it may be used to send notifications of comments on the same content. Users are responsible for the content of their own comments.
If a content commenting service provided by third parties is installed, it may still collect web traffic data for the pages where the comment service is installed, even when Users do not use the content commenting service.

Comment system managed directly (this Application)

This Application has its own internal content comment system.

Personal Data collected: email address, first name and last name.

Analytics

The services contained in this section enable the Owner to monitor and analyze web traffic and can be used to keep track of User behavior.

Google Analytics (Google Inc.)

Google Analytics is a web analysis service provided by Google Inc. (“Google”). Google utilizes the Data collected to track and examine the use of this Application, to prepare reports on its activities and share them with other Google services.
Google may use the Data collected to contextualize and personalize the ads of its own advertising network.

Personal Data collected: Cookies and Usage Data.

Place of processing: United States – Privacy Policy – Opt Out. Privacy Shield participant.

Media

If you upload images to the website, you should avoid uploading images with embedded location data (EXIF GPS) included. Visitors to the website can download and extract any location data from images on the website.

Contact forms

In order to utilise and take advantage of the services offered by Lotusroom, you may be required to provide personal data to us. The personal data which we request from you shall generally be restricted to the data which is strictly necessary for us to be able to provide the services which you request.

Through the contact form on our website you are required to provide us with basic data such your Name, Surname and Email as well as information relating to your query. The personal data collected will be utilised to put you in contact with one of our representatives who would be able to assist you with your inquiry.

The website allows you to create your own account and utilise personalised features.

As property owners you also benefit from the mailing list services offered by Lotusroom by allowing you to subscribe to our newsletter. For these purposes, we collect the Name, Surname and Email. This information is necessary for us to be able to register you to enroll in our newsletter mail shots which enables us to provide latest company updates, offers and yoga related information.

Cookies

Among the types of Personal Data that this Application collects, by itself or through third parties, there are: first name, last name, email address, Cookies and Usage Data.

Complete details on each type of Personal Data collected are provided in the dedicated sections of this privacy policy or by specific explanation texts displayed prior to the Data collection.
Personal Data may be freely provided by the User, or, in case of Usage Data, collected automatically when using this Application.
Unless specified otherwise, all Data requested by this Application is mandatory and failure to provide this Data may make it impossible for this Application to provide its services. In cases where this Application specifically states that some Data is not mandatory, Users are free not to communicate this Data without consequences to the availability or the functioning of the Service.
Users who are uncertain about which Personal Data is mandatory are welcome to contact the Owner.
Any use of Cookies – or of other tracking tools – by this Application or by the owners of third-party services used by this Application serves the purpose of providing the Service required by the User, in addition to any other purposes described in the present document and in the Cookie Policy, if available.

Users are responsible for any third-party Personal Data obtained, published or shared through this Application and confirm that they have the third party’s consent to provide the Data to the Owner.

If you leave a comment on our site you may opt-in to saving your name, email address and website in cookies. These are for your convenience so that you do not have to fill in your details again when you leave another comment. These cookies will last for one year.

If you have an account and you log in to this site, we will set a temporary cookie to determine if your browser accepts cookies. This cookie contains no personal data and is discarded when you close your browser.

When you log in, we will also set up several cookies to save your login information and your screen display choices. Login cookies last for two days, and screen options cookies last for a year. If you select “Remember Me”, your login will persist for two weeks. If you log out of your account, the login cookies will be removed.

If you edit or publish an article, an additional cookie will be saved in your browser. This cookie includes no personal data and simply indicates the post ID of the article you just edited. It expires after 1 day.

Embedded content from other websites

Articles on this site may include embedded content (e.g. videos, images, articles, etc.). Embedded content from other websites behaves in the exact same way as if the visitor has visited the other website.

These websites may collect data about you, use cookies, embed additional third-party tracking, and monitor your interaction with that embedded content, including tracking your interaction with the embedded content if you have an account and are logged in to that website.

Who we share your data with

Irrespective of the means or form you provide us with your information, the personal data  will solely be accessed and utilised by Lotus Room.

We may be required to disclose your personal data to regulatory or governmental agencies as well as executive and judicial authorities which may have jurisdiction over our operations. We shall only make such disclosures in accordance with the appropriate authority and to comply with our legal obligations.

How long we retain your data

If you leave a comment, the comment and its metadata are retained indefinitely. This is so we can recognize and approve any follow-up comments automatically instead of holding them in a moderation queue.

For users that register on our website (if any), we also store the personal information they provide in their user profile. All users can see, edit, or delete their personal information at any time (except they cannot change their username). Website administrators can also see and edit that information.

Mode and place of processing the Data

Methods of processing

The Owner takes appropriate security measures to prevent unauthorized access, disclosure, modification, or unauthorized destruction of the Data.
The Data processing is carried out using computers and/or IT enabled tools, following organizational procedures and modes strictly related to the purposes indicated. In addition to the Owner, in some cases, the Data may be accessible to certain types of persons in charge, involved with the operation of this Application (administration, sales, marketing, legal, system administration) or external parties (such as third-party technical service providers, mail carriers, hosting providers, IT companies, communications agencies) appointed, if necessary, as Data Processors by the Owner. The updated list of these parties may be requested from the Owner at any time.

What rights you have over your data

If you have an account on this site, or have left comments, you can request to receive an exported file of the personal data we hold about you, including any data you have provided to us. You can also request that we erase any personal data we hold about you. This does not include any data we are obliged to keep for administrative, legal, or security purposes.

According to applicable data protection legislation, you are entitled to the following rights in connection with our processing of your personal data;

  • Right to access, i.e. a right to receive information about what data we process about you and a copy of the personal data being processed.
  • Right to rectification, i.e. a right to have incorrect information corrected.
  • Right to erasure, i.e. have your data deleted.
  • Right to restriction of processing, i.e. a right to request that our processing is restricted, e.g. if you contest the accuracy of the personal data we are processing.
  • Right to data portability, i.e. a right to request that your personal data is being transferred from us to another company.
  • Right to object to our processing of your personal data.
  • Right to withdraw your consent, a withdrawal will however not affect the lawfulness of processing based on your consent before its withdrawal.
  • Right to lodge a complaint with a supervisory authority if you consider that our processing does not comply with the applicable data protection legislation.

In case you would like to exercise any of your rights, please contact us via the contact details above.

Where we send your data

Visitor comments may be checked through an automated spam detection service.

For how long do we store your personal data?

We will only retain your personal data for as long as necessary to fulfil the purposes we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.

By law we have to keep basic information about our customers, including contact details and details regarding any contracts which you may have entered into as a result of our services, taking into account the applicable prescriptive period at law. We may also retain certain personal data to ensure compliance with our legal obligations. In particular, we shall retain AML documentation for the necessary period stipulated within the Prevention of Money Laundering Act (Chapter 377 of the Laws of Malta) and may retain certain transactional and financial information for the periods stipulated within the pertinent tax and accounting reporting legal obligations

Additional information

How we protect your data

In addition to your personal data being stored on secure servers, it can only be accessed by Lotus Room representatives and by staff of the company acting as the data processor.

Changes of this privacy policy

This policy may be adjusted from time to time. You will always find the most recent version of this policy on our website. If we make any significant changes to the policy we will notify you of such changes, either by email and/or by adding information about the changes on our website, before any changes come into effect.